MAIN FUNCTIONS: Under general supervision, the Accounts Payable Clerk is responsible for the processing of all invoices for payment, ensuring accuracy and proper coding and supporting general office administration duties.

REPORTS TO: Office Operations Manager

RESPONSIBILITIES:

• Communication with vendors and staff regarding payment status

• Proper coding of invoices

• Accurate data entry of accounts payable vouchers into the A/P system

• Responsible for weekly vendor check run

• Responsible for producer settlement check printing

• Ensuring all documents are in place to make payments to producers

• processing incoming mail daily

• Preparing vendor checks for mailing

• Reconciliation of vendor statements

• Answer and direct incoming phone calls

• Order office supplies & maintain office equipment

• Manage company vehicles license/tab renewals and track title documents

• Work with traders on misc. ad hoc projects

• Monitoring and responding to accounts payable & settlements email Inboxes communications timely

• Payroll Backup

• Ability to maintain confidentiality.

• Perform any other related duties as assigned by management

SKILLS & ABILITIES:

• Job Expertise- Demonstrates knowledge of and experience with applicable professional/technical principles and practices. Experience with reconciliation is an asset.

• Communication Skills- Effectively conveys information and expresses thoughts and facts clearly, orally and in writing, demonstrates effective use of listening skills, openness to other people’s ideas and thoughts.

• Computer Skills-Experience with MS Dynamic or other accounting systems and common business computer applications including but not limited to: MS Outlook, MS Word, and MS Excel.

• Teamwork- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

• Decision Making- Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

• Flexibility-Makes effective decisions and achieves desired results amid major changes in responsibilities, work process, time frames, performance, expectations, organizational culture, or work environment.

• Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

MINIMUM QUALIFICATIONS:

• High School Diploma

• At least 2 years prior accounts payable experience

• Ability to multi-task with keen attention to detail

• Ability to work effectively as a team member

• Excellent written and oral communication skills

• Strong data entry skills

• Strong computer proficiency in Microsoft Word, Excel, Outlook, etc.

• Punctual, meticulous, and reliable

• Flexible, dedicated, and positive attitude.

• Customer service skills

JOB/OFFICE CONDITIONS:

• Must be comfortable with a typical office setting.

• Indoor environment.

• Lighting is typical for an office setting.

• Computer work is required.

SAFETY CONCERNS:

• Will be seated up to 80% of the time.